Seeing What’s Possible
Jobs with Arena
The Arena family of companies is growing and offers exceptional career opportunities within Arena firms and with our portfolio companies. See what's possible for you in the postings below.
Receptionist & HR Assistant
This job is no longer accepting applications
See open jobs at Quaestor Advisors.See open jobs similar to "Receptionist & HR Assistant" Arena Investors.Administration, People & HR
New York, NY, USA
Posted 6+ months ago
Arena is looking to expand the team through the addition of a Receptionist & HR Assistant. Reporting to the Director of Human Resources & Administration, the ideal candidate will be dependable, organized, self-motivated, resourceful and have high energy for a fast-paced environment. The candidate will manage the New York office’s reception desk, various office tasks, and assist with ad hoc projects.
Responsibilities:
- Communicate with vendors and other third parties
- Order and keep inventory of office supplies (non-tech)
- Maintain a clean, organized kitchen and restock fridge and cabinets
- Organize receipts for expense reports;
- Greet guests and set up the conference room for meetings
- Assist with planning office events and gifts
- Monitor building events and have a report with the management office
- Update floor plan and coordinate seating
- Keep attendance reports
- Work closely with the IT team for onsite tech support
- Manage task lists, set calendar reminders, and follow ups
- Schedule meetings, book travel and create itineraries
- Conduct research, prepare presentations and spreadsheets
- Manage confidential documentation request
- Review and scan mail to employees
- Ship packages via FedEx, USPS, UPS or Messenger service
- Answer incoming calls using a multi-line phone and Zoom
- Assist with personal requests (reservations, orders, research, etc)
- Assist with day-to-day responsibilities and ad hoc projects
This job is no longer accepting applications
See open jobs at Quaestor Advisors.See open jobs similar to "Receptionist & HR Assistant" Arena Investors.